East Pilbara BMX Club
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Meeting - Committee Meeting 3 | March 2026
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Committee Meeting 3 | March 2026
20-03-2026 18:30
– 23:59
Newman Hotel
1401 Newman Dr, Newman WA 6753, Australia
Committee meeting for Round 1 North West 1 May - 2 May 2026.
Minute Taker
Kimberley Kinsella
Chairperson
Alec bell
Minutes
1.
NW Canteen Manager
1.1.
Sponsorship for food from Woolworths
For Action
1.2.
Sponsorship for food from Chicken Treat
For Action
1.3.
Hire of Lions Truck for food preparation
For Action
1.4.
Hire of cool room from The Lions Club
For Action
1.5.
Lolly table organisation
For Action
1.6.
Purchase new square for lolly table
For Action
2.
NW Track Maintenance / Preparation
2.1.
Hire of generator from Access Hire
For Action
2.2.
Hire of lighting tower from Access Hire
For Action
2.3.
Repairs to lighting for Berm 1 and Ramp
For Action
2.4.
Gate lights operational
For Action
2.5.
Repairs / Maintenance for grandstands
For Action
2.6.
Respray of staging numbers & confirm if any paint / stencils are required for purchase (Brad)
For Action
2.7.
Purchase of 1st aid bag from Mark Keogh
For Action
2.8.
Busy Bee set for Wednesday 29 April (replaces training) and chip away items over coming weeks
For Noting
2.9.
Compile list of busy items based on previous years rounds
For Action
2.10.
Social media post for April 29 Busy Bee
For Action
3.
NW Volunteering Roles / Roster
3.1.
Create TidyHQ event for roles - 2 hour block / rider
For Action
3.2.
Send roles to PH, TP and K once Newman positions confirmed
For Action
3.3.
Post TidyHQ Volunteer roles to socials
For Action
4.
NW Sponsorship
4.1.
Confirm sponsorship required for NW including for individual races
For Action
4.2.
Seek sponsorship for running event and individual races
For Action
4.3.
Post sponsorship request to socials for NW based on 4.1 in parallel to 4.2
For Action
5.
NW Registration
5.1.
Confirm cut off is 5pm 01/05/2026, anything post incurs $10 late fee
For Noting
6.
NW Raffle
6.1.
Purchase Wild Kat bike for club funded prize
For Action
6.2.
Additional prize donations / purchase considering proximity to Mothers Day
For Action
7.
NW Other
7.1.
Contact radio station for MC
For Action
8.
Club Rounds Rider of the Week
8.1.
Confirm sponsorship (Muzz Buzz, SIP, Subway)
For Action
9.
Club Bikes Maintenance
9.1.
Maintenance of bikes ownership confirmed as Matt C / Alec
For Noting
9.2.
Bike hire ownership confirmed as Rider Development (Matt C) cost agreed at $10 / bike or $20 for bike + helmet
For Noting
9.3.
Allocate plate numbers (100, 200, 300, 400 etc)
For Action
9.4.
Confirm new plate supplier
For Action
9.5.
Organise numbers for plates (white and black)
For Action
9.6.
ON HOLD - Purchase of club helmets pending $ allocation
For Noting
9.7.
Purchase of bike tubes / parts pending confirmation from Alec to Steph
For Action
10.
Jerseys
10.1.
Contact Crisp or Mack noting Ace cannot fulfill order request
For Action
11.
Sponsorship
11.1.
Contact Cleanaway for new signage
For Action
11.2.
Review Sponsorship proposal and provide approval for dsitribution to prospective Sponsors
For Action
Attendees
(8)
Apologies
(3)
